Tektegra

Better document management and control

Yourorganization needs better management of, control of and access to its critical information.Documents and other content is the lifeblood of every enterprise, fromcontracts to invoices, policydocuments to employeerecords and any other type of ﬁle. DMS is the solution to that need.

As organizations have transitionedfrom ﬁle cabinets full of paper to the same ﬁle cabinets full ofdocuments living on servers or individual desktops, the need for a simple to use document management system has only increased.The ﬁle you need is on someone else's desktop, the e-mail requestingpayment approvaldidn'tmake it to the approver, the contract is due for renewal but no one is sure whichis the most recent version.

DMS gives your team a simple to use, easy to navigate document management tool to track, manageand approve the documents that make your business run.

The Promise of Paperless

A paperless organization is about more than just moving things from ﬁle cabinets to ﬁle servers.It's about business processes,approvals,tracking the most important part of your business…information.DMS helps you to organize your information and work ﬂow in a way that makes the move to a more paperless organization seamless.

Why DMS?

DMS is a Document Management System that's easy to use, simple to implement and requires little training,all the while oﬀering robust functionality to make your document management process more powerful for your organization.

DMS Solution Benefits

Reduced Storage
Increased Control of Information
Flexible Retrieval Options
Improved Security

Disaster Recovery
Digital Archiving
Improved Regulatory Compliance
Improved Operations / Workflow

Improved Customer Service & Satisfaction
Improved Productivity
Mobile Compatible

DMS Features

General
	Web Enabled	Users can access their documents from any where.
	Familiar Interface	Familiar Outlook and Windows Explorer style interface.
	Low Initial Costs	Simple Installation steps, highly conﬁgurable, and minimal training requirements all result in reduced setup costs
	User Quota	Administrative options to limit space usage on the server per user.
	Localization	DMS supports 110 diﬀerent languages and user can choose any one.
Integrations
	MS Oﬃce Integration	Users can access their documents from any where.
	Open Oﬃce Integration	Prefer an open source oﬃce productivity suite? Doccept also supports Open Oﬃce.
	API Integration	Well Documented API to integrate with any external software.
	Single Sign-On	Integrate with LDAP / Active Directory and use your existing password.
	Scanner Integration	Scan documents directly into Doccept using any TWAIN compatible scanner.
Collaboration
	Dashboard	Viewcurrent activity and quickly access your latest work.
	Workﬂow	Event-driven workﬂows for review and approval mechanisms.
	Templates	Quickly create documents using pre-deﬁned templates.
	Tag Emails	Integrate with LDAP / Active Directory and use your existing password
	Email Archiving	Conﬁgure any POP3 or IMAP mail server account, pull the emails from the server, and archive them in DMS.
	Auto Folder Structure	Quickly createpre-deﬁned folder structures including rules and alerts.
Search and Tagging
	Full TextSearch	Search for content located within a document.
	Custom Meta Data	Create your own ﬁelds to tag relevant information about the document.
	Reports	An excellent collection of reports available by default.
	OCR	Ability to extract text from image and PDF ﬁles
	View/Edit OCR Text	An inbuilt OCR engine that can extract text from image files such as GIF, TIFF, PNG, etc. with the ability to edit/correct extracted text
Alerts and Notiﬁcations
	Task reminders	Setup recurring alerts at predeﬁned intervals for speciﬁc tasks.
	Auditing	Conﬁgure Physical audits of documents while capturing the Auditor and physical custodian details.
	Snooze	Suspend notifications by a specific number of days or till a specific date.
Document Handling
	Document Upload	Upload a single document via a ﬁle upload, or drag-n-drop multiple ﬁles to DMS Window.Automatically extract ﬁles and folders from uploaded zip ﬁles.
	File and Folder	Download ﬁles or folders individually or as a compressed zip ﬁle.
	Mass Check-In	Upload all of your checked out ﬁles in one simple step.
	Document Version	Easy version management. Restore a previous version with one-click.
	Subscriptions	Subscribe to documents to receive notiﬁcations on changes.
	Create Link Feature	Eliminate duplicates and provide the ability to access related documents by creating shortcut links.
	Document Preview	Preview up to 100 diﬀerent formats of ﬁles directly within Doccept including PDF, MS/ Open Oﬃce ﬁles, all image/audio/ video ﬁles, tiﬀ ﬁles, etc.
	AutoCAD Preview	Preview AutoCAD documents directly within Doccept without installing expensive software.
	Tagging	Tag documents with keywords for easy search and retrieval.
	Commenting	Add custom notes to ﬁles and folders.
Security
	Audit Trail	Trackevery activity including view, update, login, etc.
	Custom Proﬁles	Create custom proﬁles for users as per the business needs of the organization.
	Access Permissions	Deﬁne permissions at organization,role, and user levels.
	Lock/Unlock Documents	Prevent modiﬁcations to documents by locking it.
	Document Expiration	Automatically delete documents as per your retention policy.
	Secure Trash	Never lose a document because of accidental or intentional deletion of documents.All deleted documents are moved to a secure trash folder
	Antivirus Integration